About the Clinton County Clerk's Office
Stephanie Harshbarger is the Clinton County Clerk of the Courts. The Clerk of the Circuit Court is an elected Indiana office serving a four-year term. Clinton County's official Clerk page places the office at 2 E Washington St., Suite 304, Frankfort, Indiana, with weekday public hours. The Indiana court directory separately lists the Clerk's Office at 265 Courthouse Square, so visitors should use the county Clerk page as the current office-location source and confirm before traveling.
The Clerk handles court record keeping, court payments, licenses and certificates, child-support payment links, voter registration functions, and public-facing court tools such as hearing lookup and traffic-payment links. For court files, the Clerk is the local office to contact when MyCase does not provide a needed document, when certification is required, or when an older file may need Archives routing.
Clinton County Clerk of the Courts
Clerk: Stephanie Harshbarger
2 E Washington St. STE 304
Frankfort, IN 46041
765-659-6335
sharshbarger@clintonco.com
Mon-Fri 8:00AM-4:00PM
What the Clerk Does in Clinton County
The Clinton County Clerk is the record keeper for the local trial courts, including Clinton Circuit Court and Clinton Superior Court. The office supports court payments, case records, marriage-license work, child-support payment resources, voter registration, and the issuance of certain licenses and certificates. The voter-registration office reports directly to the Clerk, and the Clerk page notes Indiana's statewide voter registration system links with BMV, Social Security Administration, and Department of Correction data sources.
- Maintains current court records for Clinton County trial-court cases.
- Processes court payments and routes users to traffic-ticket and fine-payment tools.
- Provides official copies or certification when a public online record is not enough.
- Issues and records marriage-license materials handled by the Clerk's office.
- Connects older divorce, lawsuit, criminal, guardianship, probate, and old marriage application users to Clinton County Archives when appropriate.
The county Courts page links court records to Doxpop and payment to Doxpop, while the Clerk page links traffic payments to Indiana ePay. Those payment paths are access channels, but balances and certification questions should still be verified with the Clerk.
How to Request a Certified Copy
A certified copy is typically needed when a court document must prove an official disposition, decree, judgment, order, probate letter, marriage-license record, or other filing. MyCase may show public case details and some free documents, but the Indiana Judicial Branch warns that official records must be obtained directly from the maintaining court.
- Search Indiana MyCase by case number, party name, attorney, citation number, or cross-reference number to identify the Clinton County case.
- Record the case number, court, party names, document title, filing date, and whether the case is in Clinton Circuit Court, Clinton Superior Court, or Frankfort City Court.
- Call the Clerk at 765-659-6335 or visit 2 E Washington St. STE 304 during posted weekday hours to confirm availability, certification, and cost.
- For older divorce, lawsuit, criminal, guardianship, probate, or marriage application materials, contact Archives at 765-659-6369 before sending payment.
- Use the payment method the office confirms. Archives states copies are mailed once check or money order payment is received.
Records Request Form Fields
No Clinton Clerk-specific court-record request PDF was located in the official sources reviewed. A request should therefore include enough information for staff to identify the file without guessing. Sheriff forms for public records, photos, and video viewing or purchase exist for law-enforcement records, but those are not Clerk court-file request forms.
| Field | Required | Notes |
|---|---|---|
| Case Number | Recommended | Best identifier for certified-copy requests and payment questions. |
| Party Names | Yes if no case number | Use full names and role when known, such as defendant, plaintiff, petitioner, respondent, decedent, or guardian. |
| Court | Recommended | Clinton Circuit Court, Clinton Superior Court, or Frankfort City Court. |
| Document Type | Yes | Order, decree, judgment, marriage-license copy, probate letters, docket, or other specific record. |
| Number of Copies | Yes | State plain copy or certified copy. |
| Requester Contact | Yes | Phone, email, and mailing address for fee notice or pickup instructions. |
| Older Record Clue | Conditional | Approximate date, record book, or family name helps Archives locate older files. |
Clinton County Clerk Fees
The research found several official fee facts and several Clinton Clerk fee gaps. Current court-copy certification amounts, civil filing fees, and search fees were not published in the Clinton Clerk source reviewed. Archives and Indiana marriage-license sources provide specific amounts.
| Item | Amount / Status |
|---|---|
| Archives base copy request fee | $1 base fee |
| Archives copies | $1 per copy plus mailing costs |
| Archives payment | Check or money order payable to Clinton County Clerk |
| Marriage license, Indiana resident | $25 if one or both parties are Indiana residents |
| Marriage license, out-of-state residents | $65 |
| Additional marriage document fee | Some offices charge $4 |
| Certified marriage-license copy | $4 each |
| Court certified/plain copy fees | Fee not located in official Clinton Clerk source |
| Traffic/court online payments | Use ePay or Doxpop link; service charges not captured in county source |
Common Clerk Forms
The Clerk page is strongest for direct office contact, hearing lookup, traffic payment, court-payment links, marriage-license functions, and child-support resources. It did not publish a local court-record request PDF in the research set. Older-record requests are better documented through Archives, which accepts phone, email, and mail requests and then notifies the requester when the amount owed is known.
- Clinton County Clerk page - Clerk contact, hours, hearing lookup, traffic-payment, and child-support links.
- Clinton County Archives page - older legal-record holdings, copy fees, and mail request instructions.
- Indiana MyCase - public case lookup before contacting the Clerk for official copies.
- Indiana ePay - public payment portal linked from county Clerk traffic-ticket resources.
The Sheriff site also links records, photo, and video request PDFs. Those forms concern law-enforcement records rather than Clerk court files, and JailATM is part of jail commissary payment infrastructure, not a Clerk fee channel.
That payment source belongs with jail accounts, so it should not be confused with Clerk court costs, fines, certified-copy fees, or Archives copy charges.
Mail and Online Filings
For current cases, online lookup begins with MyCase. Attorneys are required to e-file in Clinton County through Indiana's statewide e-filing system, and self-represented litigants are encouraged to e-file where permitted. For official copies, the practical path remains Clerk contact by phone or in person unless the office gives a specific mail instruction for the requested record.
Archives has a clearer mail process for older material: mail requests to 185 Courthouse Sq., Frankfort, IN 46041, Attn: Grace Gouveia. Archives notifies the requester when the request is received and completed, including the amount owed. Copies are mailed once payment is received.
InmateSales belongs to jail communications and is separate from court-record certification.
That distinction matters for Clinton County users who may need both jail information and court records after an arrest; the Clerk handles the court file, while jail communications stay with the Sheriff's jail systems.
The Sheriff inmate communication data assigned in the manifest also confirms the same separation of agencies and record types.
Clerk record requests should stay focused on court case numbers, documents, certifications, and payments, while Sheriff records requests cover booking, incident, photo, video, and jail-related materials.